A well-established San Francisco law firm is seeking an experienced Litigation Secretary to support attorneys in a busy civil litigation practice. This role requires a highly organized professional who can manage high-volume document production, court filings, calendaring, and litigation support in a deadline-driven environment.

The ideal candidate will have strong experience supporting multiple attorneys and the ability to prioritize tasks effectively while maintaining accuracy and attention to detail.

Key Responsibilities

• Prepare, revise, and finalize legal documents including pleadings, motions, briefs, discovery, and correspondence
• Handle California state and federal court filings, including e-filing (One Legal, PACER/ECF, File & Serve, etc.)
• Maintain and manage attorney calendars, tracking deadlines, hearings, depositions, and court appearances
• Coordinate depositions, court reporters, experts, and client meetings
• Prepare and organize trial binders, exhibits, and case materials
• Generate and update Tables of Contents (TOC) and Tables of Authorities (TOA)
• Maintain and organize electronic and physical case files
• Assist with discovery management, including organizing and tracking documents
• Proofread and format documents for accuracy, consistency, and compliance with court rules
• Communicate with clients, courts, opposing counsel, and vendors
• Provide general administrative support including mail handling, expense reports, and document management

Qualifications

• 3+ years of experience as a Litigation Secretary or Legal Assistant in civil litigation
• Strong knowledge of California court procedures and filing requirements
• Experience with state and federal e-filing systems
• Advanced proficiency in Microsoft Word (formatting, TOC/TOA)
• Familiarity with document management systems (iManage, NetDocuments, or similar)
• Strong organizational skills and ability to manage multiple deadlines simultaneously
• High attention to detail and accuracy
• Strong written and verbal communication skills

Preferred Qualifications

• Experience supporting civil litigation or insurance defense practices
• Familiarity with docketing and calendaring systems
• Experience coordinating trial preparation and complex case logistics

Ideal Candidate

• Highly organized, detail-oriented, and proactive
• Able to work both independently and collaboratively
• Comfortable in a fast-paced, deadline-driven environment
• Professional, responsive, and reliable
• Strong multitasking and time-management skills

Why This Role

• Opportunity to work in a collaborative San Francisco-based law firm
• Exposure to complex civil litigation matters
• Hybrid work flexibility
• Competitive compensation and benefits
• Long-term stability and opportunity for growth